Today, we’ll be discussing five reasons why you should digitize equipment maintenance. But first, let’s get into the difference between corrective maintenance and preventive maintenance. 

Corrective Maintenance vs Preventive Maintenance

Equipment maintenance is essential for any and every organization. Traditionally, corrective maintenance was very common. But, nowadays, organizations have shifted towards preventive maintenance. Let’s distinguish the two:

Table comparing corrective maintenance vs preventive maintenance
Corrective Maintenance

Corrective maintenance is the process of restoring equipment after unplanned downtime. For example, this includes troubleshooting, readjusting, repairing, realigning, and disassembling equipment. So, if you’ve ever fixed a broken oven, washing machine, or dishwasher, you’ve performed corrective maintenance. 

Corrective maintenance occurs when unplanned work takes place to restore equipment back to the required level of performance and it is initiated by unexpected equipment failure. In essence, corrective maintenance is unplanned maintenance and focuses on fixing problems after they occur. 

Preventative Maintenance

Preventive maintenance is planned maintenance conducted to extend the lifespan of equipment. For example, this includes cleaning, inspections, lubrication, adjustments, repairs, and replacements.

Equipment failure is inevitable. However, by conducting preventive maintenance, you can reduce breakdowns, keep workers safe, and save a lot of money. In essence, preventive maintenance means fixing small problems before they become big ones and focuses on fixing problems before they occur.

5 Reasons Why You Should Digitize Equipment Maintenance

Organizations used to use paperwork and Excel spreadsheets to plan their preventive maintenance tasks. But, this traditional method requires a lot of administrative effort to manually manage and control.

To effectively and efficiently practice preventive maintenance, we recommend digitizing your equipment maintenance with a Computerized Maintenance Management System (CMMS). That being said, let’s get into why you should digitize equipment maintenance. 

Five reasons why you should digitize equipment maintenance

1. It saves you time

The first reason why you should digitize equipment maintenance is because it saves you a lot of time. Preventive maintenance can be time-consuming and feel overwhelming. Nonetheless, by using the right tools, it can be managed efficiently — this is exactly how digitizing equipment maintenance can help.

Computerized systems ties all aspects of equipment maintenance together, eliminating the need for to enter data in more than once. Therefore, it saves you a lot of time and ensures accuracy. Furthermore, by using an equipment maintenance management app, this helps keep all information in a centralized place. Thus, it saves you a lot of time, again. For example, employees can now access and retrieve the entire work history of a piece of equipment by just scanning a bar code. In the past, this process was done manually on paper or on Excel spreadsheets, consuming a lot of time and effort.

2. It helps streamline maintenance tasks

The second reason why you should digitize equipment maintenance is because it helps streamline your maintenance tasks. By using a CMMS app, you can easily plan, manage, and track equipment maintenance tasks in real-time and all in one place. Additionally, a CMMS app also helps create maintenance checklists for inspections that can be used over and over again.

3. It provides actionable insights, in real-time

The third reason why you should digitize equipment maintenance is because it provides actionable insights, in real-time. You’ll know every aspect of your maintenance tasks in real-time. For example, you’ll know when the task was started and completed, task status, who it was completed by, what tasks still need to be completed, etc. Moreover, by having real-time equipment maintenance information, this gives you a better understanding of when the equipment can operate again, allowing you to make better business decisions of when to receive more parts, and minimizing waste.

4. It improves collaboration

The fourth reason why you should digitize equipment maintenance is because it improves collaboration and teamwork. That is to say, by digitizing equipment maintenance and using a CMMS app:

  • – Managers and supervisors creates, schedules, and assigns tasks to the right employees
  • – The right employees acknowledges the tasks, completes them, and updates the information
  • – Frontline employees identifies anomalies and creates work orders 
  • – Management keeps track of completed maintenance tasks, progress, anything else that requires attention

In sum, it improves collaboration as everyone is involved and is always updated and aware of all equipment maintenance tasks. 

5. It saves money

The fifth and final reason why you should digitize equipment maintenance is because it saves you money. Digitizing equipment maintenance ensures that equipment undergoes routine cleanings, inspections, lubrications, servicing, and much more frequently. As a result, this reduces unplanned equipment downtime, minimizes equipment breakdowns, and improves overall equipment performance.